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Sending Your File to Employers and Graduate Schools
- All requests must be made by you in writing by using the reference file request form provided by the CAPE or by including the pertinent information in a signed letter. The letter should include all names you have used (first and last), address, phone, the complete address of where you are sending the references and most importantly, your signature, which is required by law to release your file. Since the law requires an original signature and the fee must accompany the request, phone and fax requests cannot be taken.
- All the non-retired letters in your file will be sent unless you specifically request otherwise (in writing).
- All requests are processed and sent out in the order in which they are received. Please allow enough processing time to meet organization deadline dates.
- All references are sent directly to the employer or graduate school via USPS mail, fax, email, or scanned to the district application system such as the Western New York Regional Information Center (WNYRIC) On-line Application System or Monroe County BOCES and other systems as allowed. This policy also applies to unofficial copies.
- Each employer and graduate school requires different procedures for references to be sent. We accommodate requests within our established policies.
- The CAPE reserves the right to verify all requests to ensure your file is being sent to a bona fide employer or graduate school.
